Then Microsoft Outlook changes the color of all appointments which meet the filter criteria you specified in Step 5 automatically. Step 6: Click all OK buttons to close all dialog boxes. Step 5: In the popping up Filter dialog box, specify your filter criteria.įor example, you will change color for all appointments with the text of “ test” in their subject fields only, just enter the text of “ test” into the Search for the word(s) box. (3) Click the Color box, and specify a color from the drop down list, see screen shot below (2) Enter a name for the new rule in the Name box Step 4: Now you get into the Conditional Formatting dialog box, and:
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Step 3: In the opening dialog box, click the Conditional Formatting button (or Automatic Formatting button). Note: In Outlook 2007, you can click the View > Current View > Customize Current view. Step 2: Click the View Settings button on the View tab. Before switching back, you'll have the opportunity to provide feedback on the experience and to create an in-app reminder for when additional features become available.
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Step 1: Shift to the Calendar view, and open the Calendar folder where you will change color for multiple appointments. At any time, you can switch back by launching Outlook, then click on the Help menu and select Revert to Legacy Outlook.
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In this section, I will guide you to change Calendar folder’s view settings and make conditional formatting, so that Microsoft Outlook can automatically change color for multiple appointments easily. When composing an appointment, you can also change its color with clicking the Categorize button on the Appointments tab, and specify a category color from drop down list.Īuto change color for multiple appointments in Outlook It’s quite easy to change an appointment’s color in Microsoft Outlook, and you can get it done easily with right-clicking the appointment, selecting the Category from the drop down list, and specify a color from the submenu. Change color for one appointment in Outlook